Automate Your Proposal Process with AI -
Faster, Smarter, and Built to Win.
Winning contracts shouldn’t be a guessing game. At PAC, we combine AI-powered automation with expert strategy to help small businesses respond to RFPs faster, smarter, and more effectively. Whether you're new to federal contracting or looking to scale your success, our system is built to deliver clear, compliant, and compelling proposals—without the overwhelm.
Win More Government Contracts with AI-Powered Proposal Automation
Discover how small businesses can transform their RFP response process using AI and Microsoft Copilot Studio. Learn how our tailored agents analyze RFPs, build compliant checklists, and draft winning proposals—fast.
Key Features & Benefits:
Automated RFP Analysis – Instantly understand requirements, compliance needs, and delivery instructions.
Smart Proposal Drafting – First drafts written in correct format, order, and tone.
Tailored to Your Strengths – Aligns your capabilities directly to the Statement of Work.
No More Boilerplate – Clear, compelling, and customized content.
Save Time & Win More – Faster turnaround, better quality, higher win rates.
How We Set You Up for Proposal Success
See how easy it is to get started with our team. From SharePoint setup to strategy meetings and AI agent deployment, we handle the heavy lifting so you can focus on winning contracts.
Key Features & Benefits:
Simple Onboarding – Just drag your documents into SharePoint—we organize and optimize.
Strategic Planning – We help define your strengths, differentiators, and target projects.
Structured Knowledge Bases – Technical, management, and company data tagged for precision.
Three Custom Copilot Agents – RFP Analyst, Proposal Strategist, and Proposal Builder.
Accuracy & Compliance Built In – Avoid AI errors and ensure every proposal is correct.
Our Agents
Strategize CoPilot Agent
The Strategize CoPilot Agent is your forward-thinking partner in the Middle Game phase of proposal development. Designed to analyze draft RFPs and prepare your team for the final release, this agent identifies strategic opportunities, uncovers inconsistencies, and aligns proposal planning with your company’s strengths. By leveraging competitive intelligence, internal capabilities, and early planning tools, Strategize empowers teams to shape the RFP response before it’s even released.
Core Capabilities
- Analyze draft RFPs to identify inconsistencies, gaps, and areas for improvement
- Generate a checklist of early tasks such as preliminary WBS in Excel and graphical depictions
- Connect to competitor websites and generate SWOT analyses for each potential bidder
- Identify competitor strengths, weaknesses, and likelihood of success
- Search the web for competitor recent wins, relevant experience, and customer familiarity
- List internal company strengths and weaknesses in relation to the project
- Suggest company differentiators with proof stories and successful implementations
- Identify key past projects for reference gathering and success story development
Additional Prompt Ideas for Middle Game Strategy
- Customer Sentiment Analysis: Analyze public and internal data to gauge customer priorities and preferences
- Strategic Fit Assessment: Evaluate how well the opportunity aligns with company goals and capabilities
- Early Win Themes Generator: Suggest themes and messaging that resonate with the customer’s mission
- Competitive Positioning Map: Visualize your company’s position relative to competitors
- Preliminary Pricing Strategy: Outline pricing considerations based on draft scope and market conditions
- Stakeholder Influence Map: Identify key customer stakeholders and their influence on the decision
- Proposal Readiness Scorecard: Assess team readiness and identify gaps in resources or information
- Customer Pain Point Extractor: Highlight challenges the customer is trying to solve based on draft RFP language
Analyzing Customer Documents CoPilot Agent
This CoPilot Agent is your strategic partner in dissecting complex customer documents like RFPs, RFIs, and RFQs. It transforms ambiguity into clarity by extracting actionable insights, organizing requirements, and streamlining proposal planning. Whether you're assessing the level of effort, ensuring compliance, or preparing delivery logistics, this Agent empowers proposal teams to respond with precision, speed, and confidence.
By automating the analysis of customer documents, it reduces manual effort, minimizes risk, and ensures nothing is overlooked—making it an indispensable tool for proposal managers, pricing teams, and technical leads.
Core Capabilities
- Proposal Planning Checklist: Extracts all required elements from the RFP (e.g., Executive Summary, Financials, DNB, Company Address)
- Identifies required volumes (Technical, Commercial, Resumes, Org Charts)
- Assesses level of effort early in the proposal cycle
- Delivery Requirements Summary: Captures all submission instructions including format, font, file types, delivery method, and due date/time
- Compliance Matrix Generator: Extracts every requirement word-for-word, assigns titles, and formats into a structured Word document
- Work Breakdown Structure (WBS): Reads the Statement of Work and creates a structured WBS in Excel
- Graphical WBS Visualizer: Converts the WBS into a visual diagram to support org chart development
- Project Schedule Extractor: Identifies key milestones and outputs a timeline or Gantt-style schedule
Additional Prompt Ideas
- Risk Identification and Mitigation: Analyzes the RFP and SOW for potential risks and suggests mitigation strategies
- Evaluation Criteria Extractor: Identifies how proposals will be scored and highlights areas to emphasize
- Customer Language Analyzer: Detects recurring phrases or priorities to help tailor proposal tone
- Bid/No-Bid Decision Support: Summarizes key factors and provides a structured framework for internal decisions
- Past Performance Relevance: Matches RFP requirements to internal past projects and suggests relevant experience
- Team Role Mapping: Suggests roles and responsibilities based on WBS and SOW to support staffing plans
Proposal Preparation CoPilot Agent
The Proposal Preparation CoPilot Agent is your dedicated assistant for crafting compelling, compliant, and customer-focused proposals. Designed to support the End Game phase of proposal development, this agent streamlines the writing process, ensures alignment with RFP requirements, and enhances the quality and presentation of your final submission. Whether you're responding to a complex government RFP or a commercial bid, this agent helps your team deliver a winning proposal with speed and precision.
Core Capabilities
- Creates a proposal outline mapped directly to RFP requirements
- Writes responses in two formats:
- Concise: A few paragraphs or less
- Detailed: A page or more highlighting features and associated benefits
- Finds and suggests relevant graphics to support proposal content
- Formats the proposal document with headings and subheadings, each followed by the exact RFP requirement text
- Drafts a professional Cover Letter addressed to the appropriate contact as specified in the RFP
- Creates a three-page Executive Summary focused on key evaluation criteria and proposed solution highlights
- Lists all Evaluation Criteria extracted from the RFP documents
- Reads and integrates content from multiple RFP documents including Instructions, General Requirements, and Statement of Work
Additional Prompt Ideas for Proposal Writing and Document Assembly
- Auto-generate section headers and boilerplate content based on RFP structure
- Suggest win themes and customer-centric messaging tailored to evaluation criteria
- Create a proposal compliance checklist to ensure all instructions and requirements are met
- Generate tables and charts to summarize technical features, pricing, and timelines
- Provide grammar and readability enhancements for draft proposal sections
- Assemble appendices such as resumes, past performance, and certifications
- Create a proposal review guide for internal red team and gold team evaluations
- Generate a summary of differentiators with supporting proof points and success stories
- Suggest formatting styles and visual layout improvements for professional presentation